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FURFEST AT THE GROVE: MASTER EVENT DOCUMENTATION

The Complete Attendee Handbook, Legal Policies, and Operational Guidelines

Last Updated: September 2026

🌟 WELCOME TO FURFEST AT THE GROVE! 🐾

Join us for an unforgettable weekend of furry fun at FurFest at the Grove, happening annually the weekend after Labor Day. The main meeting location is at the historic Bushkill Park and Grove in Easton, PA! FurFest is a mini furry convention that offers live bands, DJs, food trucks, skating, dancing, vendors, and community. Nestled next to the exciting Music in the Park Festival Fundraiser, it promises an array of activities, entertainment, and opportunities to connect with fellow furries and make lifelong friends.

2027 Theme: Monsters & Musicians — Kicking Off Spooky Season!

SECTION 1: QUICK REFERENCE & EVENT ESSENTIALS

• Event Name: FurFest at the Grove (Mini Furry Convention)

• Dates: Friday night to Monday Morning (Sept 24–27, 2027)

• Main Meet Location: Bushkill Park & Grove, 2100 Bushkill Park Drive, Easton, PA 18040

• Hotel Base: Group block in Bethlehem, PA (off Rt. 191). The hotel address is kept private for guests' safety and is shared only with Room Captains.

• Organizer: Positive Peer Mentoring (PPM) & Inclusive Marriage Moments (IMM)

• Contact: BushkillParkandGrove@gmail.com | Telegram: @MissRinRin

• Sponsors: Bushkill Park & Grove, Positive Peer Mentoring, Positive Peer Travel, and Inclusive Marriage Moments.

• Park Phone: 1-610-258-6941

• Emergencies: Call 911 immediately. For minor park assistance, check Mom & Pop’s Cafe / First Aid Tent. At the hotel, contact the front desk.

Age Restrictions & ID

• Friday: Family-friendly (all ages), no registration required.

• Saturday & Sunday: Strictly 18+ only for event activities. Valid government-issued photo ID required at check-in.

• After-Hours / After-Parties: Strictly 21+ only. ID required at the door and bar/beer tents.

Schedule Highlights

• Friday (8:00 PM – 10:00 PM): Roller-skating & Dance Social ($10 cost). Family-friendly.

• Saturday (12:00 PM – 6:00 PM): Main Event, Vendor Alley, and Potluck in Pavilion 4.

• Saturday After-Hours (8:00 PM – 2:00 AM): Private After-Party (21+). (Location announced at sign-up for safety).

• Sunday (12:00 PM – 6:00 PM): Main Event.

• Monday: Hotel checkout/wrap.

SECTION 2: TERMS AND CONDITIONS (T&C)

These Terms and Conditions ("T&C") are a legally binding agreement between you, the attendee ("Attendee"), and FurFest at the Grove, organized by Positive Peer Mentoring (PPM) and Inclusive Marriage Moments (IMM) ("Organizer"). By purchasing a badge or registering for the event, you agree to comply with these T&C.

1. Eligibility & Age Requirement

All attendees must be at least 18 years old to participate in the event. Attendees for the Saturday after-party must be 21 years or older. Valid government-issued photo identification is required for entry.

2. Registration and Payment

Attendees must complete the digital registration form. Badge purchases cannot be made on behalf of others through your account. Payments are accepted via secure third-party processors (Square). Online advance registration is required for all official FurFest Convention Passes.

3. Code of Conduct

Attendees must behave respectfully. This includes no harassment, physical intimidation, or discriminatory behavior, and seeking explicit consent before any physical contact or photography. Violations may result in removal or a permanent ban.

4. Liability and Waiver

By attending, you acknowledge and accept the inherent risks associated with participation. You release and hold harmless the Organizer, its employees, volunteers, sponsors, and representatives from any claims, except gross negligence or intentional misconduct.

5. Media Consent

You grant permission to use photographs or videos taken during the event for promotional purposes. If you do not wish to be photographed, use the provided "no photo" stickers.

6. Intellectual Property

All materials associated with FurFest at the Grove are the intellectual property of the Organizer. Unauthorized reproduction is prohibited.

7. Changes & Governing Law

The Organizer reserves the right to modify these T&C at any time. The laws of the Commonwealth of Pennsylvania govern these T&C.

SECTION 3: BADGE PURCHASE AGREEMENT & REFUND POLICY

Event Pricing & Discounts

• Day Pass: $40

• Weekend Pass: $70

• VIP Pass: $120

• Costumed Entertainer Discount: $15 off any tier for agreeing to perform in suit for 2+ hours daily in public festival areas.

The "No Refunds or Returns" Policy

Due to the complexities of event planning and fundraising, we have implemented a strict No Refunds or Returns Policy. All event badges, hotel reservations, and merchandise sales are final. If unforeseen circumstances prevent your attendance, we can discuss options for transferring your badge on a case-by-case basis.

Purchase Agreement & Verification

• Vetting Calls: Vetting calls are required only for attendees applying to host panels, workshops, or special events. General attendees do not require a vetting call before registration.

• Transfer and Forwarding: Badges are for the purchaser's sole use and cannot be transferred without organizer approval.

• Event Cancellation: The Organizer shall not be liable for performance failures occurring due to Acts of God, disasters, pandemics, or strikes. If canceled, attendees will receive a portion of the cost of their badge/hotel as a credit to their portal account.

• Verification: You agree to provide a photocopy of your government-issued ID before and during the event to verify the accuracy of your registration. Your badge is not finalized until you complete this verification process.

SECTION 4: HOTEL ROOM RESPONSIBILITIES (ROOM CAPTAINS)

1. Room Captain Responsibility: The designated Room Captain assumes full responsibility for any damage or loss in their assigned hotel room.

2. Room Bookings: All room bookings for the FurFest host hotel MUST be made through the official portal. Direct or third-party bookings (Expedia, Booking.com, etc.) will be automatically canceled.

3. Hold Charge: At check-in, a hold charge may be placed on the Room Captain's credit card as a security deposit. No room charges (e.g., meals) or incidental charges may be billed directly to the room.

4. Damage & Biohazard Fees: A $500 biohazard cleanup fee will be incurred for any unacceptable waste found in the room. Bills must be settled in full within 30 days.

5. Consequences of Non-Payment: Failure to settle the damage bill or hold charge will result in the Room Captain being banned from all future FurFest events and may prompt legal action.

6. Room Deputies & Transfers: Captains may delegate deputies to pick up keys, provided they register with the Captain first. A Room Captain may transfer their room to another individual who becomes the new Captain and accepts all responsibilities.

SECTION 5: PRIVACY POLICY & MEDICAL INFORMATION

Information We Collect

• Contact Information (Name, email, phone)

• Emergency Contact Information

• Medical Information (Voluntarily provided allergies or conditions)

• Identification (Government ID for age verification)

• Usage Information (IP address, browser type, cookies)

How We Use Your Information

We use your information to process your registration, provide updates, ensure safety and emergency response, and send marketing materials (with consent). We store medical info securely and apply HIPAA-compliant procedures where relevant. Miss RinRin (medical liaison) may access medical info for safety/emergency care.

Disclosure & Retention

We do not sell data. We may share information with secure payment processors (Square) or if required by law. We retain personal information only as long as necessary. You have the right to access, correct, delete, or withdraw consent regarding your data by contacting BushkillParkandGrove@gmail.com.

SECTION 6: ACCESSIBILITY STATEMENT

We aim for WCAG 2.1 AA level web compliance. Physical event arrangements include:

• Accessible indoor/outdoor paths and restrooms.

• Service animals are welcome.

• Headless Lounge provided for suiter safety and hydration.

• Accessible parking spaces close to entrances.

• Audio assistance devices, sensory bags (noise-canceling headphones, fidget tools), and designated quiet areas for sensory overload.

• Accessible seating during workshops and panels.

If you require specific accommodations, please contact our accessibility coordinator via email by August 1, 2027.

SECTION 7: FULL CODE OF CONDUCT

FurFest is an adult-only event held within Bushkill Park & Grove. Shared spaces may be used by other park guests, including minors. You must behave respectfully toward all guests.

Core Principles

Respect, Responsibility, Safety, Communication, Compliance.

Prohibited Behaviors

• Harassment (verbal, physical, online), including insults, threats, intimidation, or stalking.

• Sexual harassment and advances without explicit consent.

• Discrimination based on protected traits.

• Non-consensual photography or recording.

• Intoxicated or dangerous behavior that endangers others.

• Theft, vandalism, property damage.

• Interfering with staff, first responders, or venue operations.

Fursuits, Costumes, and Attire

• Public areas: Family-appropriate, non-sexual attire. No nudity or overly revealing clothing. No clothing representing hate groups.

• Bondage gear: Allowed only in private rooms with closed doors.

• Collars & Leashes: Collars are allowed. Leashes are not permitted in public areas except for service animals.

• PDA: Keep public displays of affection appropriate for a mixed-age environment.

Consent & Boundaries

• Obtain explicit, voluntary, and ongoing consent before any physical contact, photography, or recording.

• Remember, "No" means "No." Silence or past consent does not equal current consent.

Photography and Recording

• Always ask for permission before taking photos of anyone.

• Commercial photography or videography requires written consent from FurFest in advance. Inform Bushkill Park about your intentions.

• Respect requests to remove images from online platforms promptly.

Weapons, Props, and Peace-Bonding

• No functioning projectile weapons are permitted at the event.

• Prop weapons must receive prior approval from FurFest Security and must be peace-bonded (secured with zip-ties so they cannot fire or be used as a weapon).

SECTION 8: VENUE POLICIES (BUSHKILL PARK & HOTEL)

Park Rules

• Dress Code: Closed-toed shoes are strongly recommended. Modest attire is expected. Shirts and shoes must be worn at all times.

• Clean Air Policy: Smoking and vaporizing are only allowed in designated smoking areas where you do not see a "no smoking" sign.

• Open Flames: Open flames, including BBQ grills, fireworks, or incendiary devices, are strictly prohibited inside pavilions.

Alcohol & Substance Policy

• No illegal drugs on event or hotel property.

• No outside alcohol is permitted. Purchase all alcoholic beverages from designated food trucks or vendors within the gates.

• Medical Cannabis: Bushkill Park prohibits cannabis products anywhere on the property. If you require medical cannabis, you must use it off park and off hotel property in compliance with PA law.

Service Animals & Pets

• Service Animals: Allowed in all areas. Must be leashed and under handler control. Staff may ask: (1) Is the animal required because of a disability? (2) What task does the animal perform? Attendees may be asked for documentation proving their status as service animals.

• ESAs & Pets: Emotional support animals and pets follow the hotel pet policy and are generally not allowed in designated event indoor areas. Never leave pets unattended in vehicles.

Pavilion Rental Policies

• Pavilion rentals cost $50 for 1-50 people, $75 for 51-75, $100 for 76-100, $150 for 101-150, $200 for 151-200, and $250 for 201+. Additional hours are $25.

• Pavilions include two power outlets (bring heavy-duty extension cords).

• Renters are responsible for cleanup and any damage caused.

SECTION 9: OPERATIONS, PARTICIPATION & EMERGENCIES

Participation Requirement (Community Contribution)

FurFest depends on shared effort. Each attendee registered for Saturday/Sunday is expected to contribute to shared tasks: bringing food, cleanup, setup, grilling, or bringing supplies. Do NOT show up to the potluck empty-handed.

Quiet Hours & Internet Access

• Quiet Hours: Enforced from 11:00 PM to 8:00 AM at the hotel. Please be considerate of neighbors.

• Internet Access: Use responsibly. Attempts to compromise hotel, park, or FurFest networks are prohibited.

Key-Hold Practice

If an attendee is impaired and poses a safety risk, the organizer may request temporary holding of their car keys only with the attendee’s consent (using the Key-Hold Consent Form). Keys are kept in a locked box and returned when safe or alternative transport is arranged.

Emergencies & First Aid

• If a staffed First Aid tent is present at the park, use it. If unstaffed, go to Mom & Pop’s Café.

• For life-threatening emergencies, call 911 immediately.

• Lost Children: If you find a lost child, stay with them and escort them to Mom & Pop’s Café or any park staff immediately.

SECTION 10: POSITIVE PEER MENTORING (PPM) & DONATIONS

Optional Donations

Donations are welcome to help cover event costs and support Positive Peer Mentoring (PPM). Your donations are entirely voluntary.

PPM Mission Statement & Mental Health Support

At Positive Peer Mentoring, our mission is to empower all individuals, regardless of income level, to prioritize their mental and emotional well-being. We provide comprehensive support, personalized guidance, and resources that foster personal growth and fulfillment. Our goal is to create a safe and inclusive environment where mental, physical, and emotional care is accessible to everyone, regardless of gender, diagnosis, or sexual orientation.

PPM offers valuable mental health resources, including free initial consultations. Attendees can opt in on the registration form to be contacted by PPM for assistance. All communications with PPM are confidential, and participation is voluntary.

SECTION 11: EVENT LIABILITY AGREEMENT

By attending FurFest, you acknowledge that certain inherent risks exist, such as allergic reactions, emotional distress, negative interactions, and physical injuries (e.g., slips, trips, falls).

You, for yourself, your heirs, and anyone representing you, release and forever discharge FurFest, Positive Peer Mentoring, Inclusive Marriage Moments, Bushkill Park and Grove, its staff, volunteers, representatives, and sponsors from all claims related to your participation, which includes claims based on negligence or breach of contract, excluding cases of gross negligence or intentional misconduct. You agree not to sue FurFest or its representatives for claims related to your participation. This agreement is governed by Pennsylvania law.

SECTION 12: INDEX OF APPENDICES & FORMS

(Organizers in the Operational Packet maintain these templates)

• Appendix A: Full Registration Form Template (Includes Legal/Preferred Name, DOB, Emergency Contact, Medical/Allergies, Accommodations, Service Animal info, PPM Opt-in).

• Appendix B: New Host Vetting Form & Script (15-Minute Telegram Video Call) — Required ONLY for panel/event hosts.

• Appendix C: Waiver & Release of Liability.

• Appendix D: Incident Report Form (Date, Location, Parties, Witnesses, Description, 911 Status, Actions Taken).

• Appendix E: Key-Hold Consent Form (Attendee Consent to hold vehicle keys due to impairment).

• Appendix F: Room Captain Agreement.

• Appendix G: Vendor Application & Checklist (Insurance, Health Permits, Power Needs).

• Appendix H: Volunteer Shift Report.

• Appendix I: Media Consent / Opt-Out Form.

• Appendix J: Sample Signage Copy.

• Appendix K: Emergency One-Sheet (4x6 Card).

• Appendix L: Incident Appeals Submission Template (Submit within 14 days to BushkillParkandGrove@gmail.com).

• Appendix M: Prop Declaration Form (Inspection and Peace-bonding agreement).

• Appendix N: Records Retention & Access Log.

• Appendix O: Sample Volunteer Roster.

• Appendix P: Post-Event Debrief Template.

• Appendix Q: Checklist: Vendor Load-In.

• Appendix R: Accessibility Request Form.

• Appendix S: Key Contacts.

• Appendix T: Checklist: Day-Of Registration Materials.

APPENDICES

APPENDIX A: FULL REGISTRATION FORM (MANUAL BACKUP)

Use this paper form if the digital portal goes down during on-site registration.

ATTENDEE INFORMATION

• Legal First Name: _______________________

• Legal Last Name: _______________________

• Preferred Name/Badge Name: _______________________

• Email Address: _______________________

• Phone Number: (_) -_____

• Date of Birth (MM/DD/YYYY): //_______

• Sex: [ ] Female [ ] Male [ ] Intersex [ ] Prefer not to say

• Preferred Gender/Pronouns: _______________________

EMERGENCY CONTACT

• Contact Name: _______________________

• Phone Number: (_) -_____

• Relationship: _______________________

• Attending FurFest with you? [ ] Yes [ ] No

MEDICAL & SAFETY INFORMATION

• Allergies: _______________________

• Medical conditions we should be aware of: _______________________

• Dietary restrictions: _______________________

• Accessibility accommodations needed: _______________________

• Bringing a Service Animal? [ ] Yes [ ] No (If yes, Animal Name: _______________)

• Medications to list for EMTs (Optional): _______________________

EVENT PREFERENCES

• PPM Contact Consent (Opt-in for free mental health consult): [ ] Yes [ ] No

• Willing to participate in shared potluck/setup tasks? [ ] Yes [ ] No

• Media Consent: I consent to promotional photos/video. [ ] Yes [ ] No (Opt-Out)

SIGNATURE ACKNOWLEDGEMENT

By signing, I certify this info is accurate, I am 18+, and I agree to the Code of Conduct and Liability Waiver.

Signature: __________________________________________ Date: //2027

APPENDIX B: NEW HOST VETTING FORM & SCRIPT

(Note: General attendees no longer require vetting. This is for Panel, Workshop, and Event Hosts ONLY).

• Host Name: _____________________

• Portal ID: _______

• Date/Time: ________

• Vetter Name: _______________________

THE 15-MINUTE SCRIPT & CHECKLIST

• 1. Introduce yourself. "Hi, I'm [Name] with Positive Peer Mentoring. This is just a quick chat to go over the details for your event/panel!"

• 2. Verify Legal Name and DOB (Must be 18+).

• 3. Verify Contact Email, Phone, and Emergency Contact on file.

• 4. Discuss Event Logistics: Confirm their tech needs, setup time, and venue location.

• 5. Review Code of Conduct expectations for hosts: "As a host, you're an ambassador for the event. We expect all panels to remain inclusive and follow our zero-tolerance policy for harassment."

• 6. Confirm Media Preference: "Are you okay being in promotional photos during your panel?"

• 7. Ask if they have any specific questions about the venue (Bushkill Park's historic terrain, AC availability, etc.).

• 8. State next steps: "I'll mark your panel as approved! You can now log into the portal and complete your host registration."

VETTING OUTCOME:

• Approved

• Hold

• Declined

Notes: _____________________________________________________________________

APPENDIX C: WAIVER & RELEASE OF LIABILITY

WAIVER AND RELEASE OF LIABILITY

In consideration of being permitted to participate in FurFest at the Grove, I, the undersigned, acknowledge and agree as follows:

1. I understand participation involves inherent risks including but not limited to injury, illness, emotional distress, property damage, and other harms.

2. I represent that I am physically and mentally able to participate and have disclosed any relevant medical conditions to event organizers.

3. I hereby release, indemnify, and hold harmless FurFest, Positive Peer Mentoring (PPM), Inclusive Marriage Moments (IMM), and Bushkill Park and Grove, their officers, agents, volunteers, employees, sponsors, and representatives from all claims, liabilities, damages, or causes of action, whether known or unknown, arising from my participation, except claims arising from gross negligence or willful misconduct by the Organizer.

4. I agree not to sue the Organizer for claims covered by this release.

5. I consent to emergency medical treatment if necessary and agree to be responsible for any costs incurred.

6. The laws of the Commonwealth of Pennsylvania shall govern this Agreement.

I HAVE READ THIS RELEASE AND UNDERSTAND ITS TERMS. BY SIGNING BELOW I ACKNOWLEDGE THAT I AM WAIVING CERTAIN LEGAL RIGHTS.

Participant Name (Print): ________________________________________

Signature: ___________________________________ Date: //2027

APPENDIX D: INCIDENT REPORT FORM

Submit to Records/Incident Reporter within 24 hours.

• Date of Incident: //2027

• Time: _______ AM/PM

• Location: [ ] Pavilion 4 [ ] Hotel [ ] Rink [ ] Park Grounds [ ] Other: _________

• Reporter Name/Contact (Optional): _______________________

• Involved Parties (Names/Badge #s): _______________________

• Witnesses (Names/Contacts): _______________________

DESCRIPTION OF INCIDENT (Be specific and objective):

IMMEDIATE ACTIONS TAKEN:

• Was 911/Police called? [ ] Yes [ ] No (If yes, time/agency): _______________

• Photos/Evidence Attached? [ ] Yes [ ] No

• Staff Who Responded: _______________________

OUTCOME: [ ] Warning Given [ ] Removed from Event [ ] Banned [ ] Escorted out by PD

Staff Signature: _________________________________ Date: //2027

APPENDIX E: KEY-HOLD CONSENT FORM

• Attendee Name: _____________________

• Badge #: _______

• Vehicle Make/Model: ___________________

• License Plate: ______________

• Reason for Hold: [ ] Intoxication [ ] Medical/Fatigue [ ] Other: __________

ATTENDEE CONSENT STATEMENT:

I voluntarily consent to FurFest staff temporarily holding my keys to prevent unsafe driving. I authorize staff to retain my keys in a locked box until I am deemed fit to resume control or alternative transport is arranged.

Attendee Signature: ______________________________ Date/Time: _______________

STAFF INTAKE: Staff Receiving Keys: __________________________ Storage Box #: __________

STAFF RETURN: Keys returned to owner. Staff Signature: ____________________ Time: _________

APPENDIX F: ROOM CAPTAIN AGREEMENT

Must be signed before hotel check-in.

By agreeing to be a Room Captain for FurFest at the Grove, I acknowledge and accept:

1. I am the primary responsible person for my assigned hotel room(s).

2. I authorize the hotel to place a hold charge on my credit card at check-in as a security deposit.

3. I accept financial responsibility for any damages to the room, furnishings, or for unacceptable biohazard cleanup, including a $500 biohazard fee if applicable.

4. Any damages found will be billed to me. Payment must be made within 30 days; failure to pay will result in a ban from future events and further legal/hotel action.

5. My reservation MUST be booked through the FurFest portal. Direct hotel or third-party (Expedia) bookings will be canceled.

Room Captain Name: __________________________________

Signature: ___________________________________ Date: //2027

APPENDIX G: VENDOR APPLICATION & CHECKLIST 

• Vendor Name: _______________________

• Booth #: _______

• Check-In Time: _______ AM/PM

• Vendor Pass Issued & Badge Checked

• Insurance Copy verified and on file (if required)

• Health Permit verified (Food Trucks only)

• Power Access assigned. Vendor brought heavy-duty extension cord? [ ] Y [ ] N

• Safety Briefing completed (emergency exits, load-out time).

• 18+ Goods Check (If selling adult items, they are hidden/ID required).

Vendor Signature Agreeing to Rules: ________________________ Date: //2027

APPENDIX H: VOLUNTEER SHIFT REPORT

• Volunteer Name: ____________________

• Role: ____________________

• Shift Start: _______ AM/PM

• Shift End: _______ AM/PM

• Supervisor: _______________________

Tasks Completed: _______________________________________________________________

Incidents Observed (If any): ___________________________________________________

Supplies Needed/Low: ___________________________________________________________

Handover Notes for Next Shift: _________________________________________________

Volunteer Signature: ___________________________ Date: //2027

APPENDIX I: MEDIA CONSENT / OPT-OUT FORM

• Attendee Name: _______________________

• Badge #: _______

• I DO CONSENT to FurFest using photos/videos of me for promotional purposes.

• I DO NOT CONSENT to promotional use (Opt-Out). Please issue me a No-Photo sticker.

Signature: ___________________________________ Date: //2027

APPENDIX J: SAMPLE SIGNAGE 

(Print these in large, bold font and place in plastic sleeves)

• "REGISTRATION & BADGE PICK-UP → WHITE TENT"

• "📸 OFFICIAL PHOTO ZONE 📸 Please ask before photographing others!"

• "NO-PHOTO STICKERS AVAILABLE AT REGISTRATION DESK"

• "🛑 18+ AREA 🛑 Badge Required Beyond This Point"

• "🛑 21+ AREA 🛑 Valid Photo ID Required For Entry and Alcohol Service"

• "🤫 QUIET HOURS: 11:00 PM to 8:00 AM 🤫 Please respect the hotel guests!"

• "NO OUTSIDE ALCOHOL PERMITTED. Please support our vendors!"

• "🚭 SMOKING/VAPING ALLOWED IN DESIGNATED OUTDOOR AREAS ONLY 🚭"

• "⛑️ FIRST AID: Please visit Mom & Pop's Cafe or the First Aid Tent"

APPENDIX K: EMERGENCY ONE-SHEET 

FURFEST AT THE GROVE: EMERGENCY CHEAT SHEET

• Registration / Help Desk: White Tent

• Life-Threatening Emergency: Call 911 immediately.

• On-Site First Aid: Mom & Pop's Cafe

• Nearest Hospital ER: [INSERT LOCAL EASTON/BETHLEHEM HOSPITAL NAME & ADDRESS]

• Police Non-Emergency: [INSERT LOCAL PD DISPATCH NUMBER]

• Event Director: Positive Peer Mentoring (PPM) / Telegram @MissRinRin

• Lost Child Protocol: Escort child to Mom & Pop's Cafe immediately.

• Rally Point (Evacuation): [INSERT MAIN PARKING LOT / FRONT GATES]

APPENDIX L: INCIDENT APPEALS SUBMISSION TEMPLATE

Must be submitted via email to BushkillParkandGrove@gmail.com within 14 days.

• Appellant Name: _______________________

• Badge #: _______

• Date of Incident: //2027

• Incident Report # (If known): _______

• Grounds for Appeal (Be concise): _____________________________________________

• Evidence Attached? [ ] Witness Statements [ ] Photos [ ] Videos

• Contact Email/Phone: _______________________________________________________

APPENDIX M: PROP DECLARATION FORM

• Attendee Name: _______________________

• Badge #: _______

• Prop Description: ____________________________________________________________

• Approximate Size/Weight: ___________________________________________________

• Is it a projectile or functional mechanism? [ ] Yes (NOT PERMITTED) [ ] No

• Proposed Use: [ ] Static Display [ ] Parade [ ] General Cosplay

I agree to peace-bonding (zip-tie) and random inspections by Security.

Attendee Signature: __________________________ Date: //2027

Security Lead Approval Signature: __________________________

APPENDIX N: RECORDS RETENTION & ACCESS LOG

• Document Type: [ ] Registration [ ] Vetting [ ] Incident [ ] Medical

• Date Created: //2027

• Owner/Creator: _________________

• Stored Location: [ ] Physical Binder [ ] Secure Digital Drive

• Retention Expiry Date: //2030 (3 Years)

• Access Granted To (Names/Roles): ___________________________________________

APPENDIX O: SAMPLE VOLUNTEER ROSTER

Name Role / StationShift StartShift EndRadio Ch.

Registration Desk

Badge Checker

Suit Handler Pool

Vendor Lead Asst.

APPENDIX P: POST-EVENT DEBRIEF TEMPLATE

• Event Dates: Sept 24-27, 2027

• Estimated Attendance: _______

• Vendors Present: _______

• Major Incidents / Medical Calls: ___________________________________________

• What went well? ____________________________________________________________

• What needs improvement? ____________________________________________________

• Action Items for 2028: _____________________________________________________

APPENDIX Q: CHECKLIST: VENDOR LOAD-IN

• Vendor arrives at designated load-in time.

• Check in with Vendor Lead at Main Gate.

• Verify local health permits and insurance (if applicable).

• Assign Booth # and direct to parking/unloading zone.

• Provide safety briefing (fire exits, no open flames).

• Confirm load-out procedure (after park rides close).

APPENDIX R: ACCESSIBILITY REQUEST FORM

• Attendee Name: _______________________

• Badge #: _______

• Type of Accommodation Requested: [ ] Wheelchair/Mobility Access [ ] ASL/Captioning [ ] Sensory Bag/Quiet Space [ ] Dietary Needs [ ] Accessible Seating [ ] Other: ______________________

• Details: ___________________________________________________________________

• Organizer Response/Notes: __________________________________________________

• Resolved By: __________________________ Date: //2027

APPENDIX S: KEY CONTACTS DIRECTORY

Keep this posted at the Registration Desk.

• Event Director: Positive Peer Mentoring (PPM) & Inclusive Marriage Moments (IMM) | BushkillParkandGrove@gmail.com | Telegram: @MissRinRin

• Medical Liaison: Miss RinRin (On-Site)

• Bushkill Park Main Line: 1-610-258-6941

• Hotel Front Desk (Bethlehem): [INSERT HOTEL PHONE]

• Emergency Services: 911

• Local Police Non-Emergency: [INSERT POLICE DISPATCH]

APPENDIX T: CHECKLIST: DAY-OF REGISTRATION MATERIALS

Tech & Data:

• Laptop/Tablet with charged battery & charger.

• Wi-Fi Hotspot (if park internet is weak).

• Printed Roster & Vetting Confirmation List (Backup).

Supplies:

• Badges & Lanyards (Sorted alphabetically).

• Sharpies, Pens, and Highlighters.

• "No-Photo" Stickers.

• Cash Box and Donation Tracking Forms.

• Blank Meal Vouchers & Add-On Redemption Logs.

• Spare Wristbands (VIP/Weekend/Day) and Zip-Ties.

• Paper Registration Forms (Appendix A) for walk-ups.

• "Section F / G / H / I" Acknowledgment Sheets (for manual backup).

Forms & Safety:

• Printed blank Registration Forms (Appendix A).

• Printed Liability Waivers (Appendix C).

• Incident Report Forms & Incident Binder (Appendix D).

• Key-Hold Consent Forms (Appendix E).

• Room Captain Agreements (Appendix F).

• Vendor Checklists (Appendix G).

• Media Consent / Opt-Out Forms (Appendix I).

• Prop Declaration Forms (Appendix M).

• Accessibility Request Forms (Appendix R).

• Basic First Aid Kit & Bottled Water for staff.

• Emergency One-Sheets (Appendix K) at every station.

• Printed Key Contacts Directory (Appendix S) posted at Registration Desk.

FINAL ACKNOWLEDGMENT OF TERMS

By completing your badge purchase and/or registering for the event, you acknowledge that you have read, understood, and agree to comply with all rules, terms, and policies enclosed in this handbook.

This includes, but is not limited to:

• I confirm that I am 18 years or older and will present valid government-issued photo ID at check-in.

• I understand all purchases are non-refundable and non-transferable, and I authorize the total amount to be processed via Square.

• I agree to abide by the Code of Conduct and all venue rules, including the prohibition of outside food/drink, weapons, illegal substances, and disruptive behavior.

• I acknowledge that meal vouchers are subject to availability and no substitutions are permitted.

• I understand that FurFest is a rain-or-shine event and no refunds will be issued for weather cancellations.

• I assume all inherent risks of attending and release the organizers from liability as described in Section 11.

• I consent to the use of my image for promotional purposes unless I opt out at check-in.

• I agree to follow all emergency procedures and cooperate with staff and first responders.

Signature (Legal Name): _________________________________

Date: _________________

“NO WIFI IN THE GROVE—JUST THE SOUND OF HISTORY AND THE RHYTHM OF THE MUSIC.”

Making Memories Since 1902 • Celebrating 125 Years of Memories and Joy at Bushkill Park & Grove!

This completes the full Master Event Documentation. Let me know if you'd like me to adjust anything further, or if you'd like a clean consolidated version of the entire registration guide (Sections A–I) with all updates integrated.