FURFEST AT THE GROVE: MASTER EVENT DOCUMENTATION

The Complete Attendee Handbook, Legal Policies, and Operational Guidelines Last Updated: Season 2026

🌟 WELCOME TO FURFEST AT THE GROVE! 🐾

Join us for an unforgettable weekend of furry fun at FurFest at the Grove, happening annually the weekend after Labor Day. For example, if Labor Day is Monday, September 7, our event is Friday the 11th to Monday the 14th. We have multiple meeting places. The main meeting location is at the historic Bushkill Park and Grove in Easton, PA! FurFest is a mini furry convention that offers live bands, DJs, food trucks, skating, dancing, vendors, and community. Nestled next to the exciting Music in the Park Festival Fundraiser, it promises an array of activities, entertainment, and opportunities to connect with fellow furries and make lifelong friends.

SECTION 1: QUICK REFERENCE & EVENT ESSENTIALS

Event Name: FurFest at the Grove (Mini Furry Convention & Meet & Greet)
Dates: Friday night to Monday Morning (Sept 11–14, 2026)
Main Meet Location: Bushkill Park & Grove, 2100 Bushkill Park Drive, Easton, PA 18040
Hotel Base: Group block in Bethlehem, PA (off Rt. 191). The hotel address is kept private for general safety of guests and is given to Room Captains only.
Organizer: Panda Playhouse
Contact: PandaPlayhouse20@gmail.com | (484) 253-6365 (business phone calls only, no texts/pictures) | Telegram: @MissRinRin
Sponsors: Bushkill Park and Grove, Positive Peer Mentoring, Positive Peer Travel, and Inclusive Marriage Moments.
Park Phone: 1-610-258-6941
Emergencies: Call 911 immediately. For minor park assistance, check Mom & Pop’s Cafe / First Aid Tent (if staffed). At the hotel, contact the front desk.

Age Restrictions & ID

Friday: Family-friendly (all ages), no registration required.
Saturday & Sunday: Strictly 18+ only for event activities. Valid government-issued photo ID required at check-in.
After-Hours / After-Parties: Strictly 21+ only. ID required at the door and bar/beer tents.

Schedule Highlights

Friday (8:00 PM – 10:00 PM): Roller-skating & Dance Social ($10 cost). Family-friendly.
Saturday (12:00 PM – 6:00 PM): Main Event, Vendor Alley, and Potluck in Pavilion 4.
Saturday After-Hours (8:00 PM – 2:00 AM): Private After-Party (21+) and FurFest After-Dark BDSM meet & cuddle party (21+). (Location announced at sign up for safety).
Sunday (12:00 PM – 6:00 PM): Main Event.
Monday: Hotel checkout / wrap.

SECTION 2: TERMS AND CONDITIONS (T&C)

These Terms and Conditions ("T&C") are a legally binding agreement between you, the attendee ("Attendee"), and FurFest at the Grove, organized by Panda Playhouse ("Organizer"). By purchasing a badge or registering for the event, you agree to comply with these T&C.

1. Eligibility & Age Requirement: All attendees must be at least 18 years old to participate in the event. Attendees for the Saturday after-party must be 21 years or older. Valid government-issued photo identification is required for entry. 2. Registration and Payment: Attendees must complete the registration form available on the FurFest portal. A unique, individual portal account is required for each attendee. Badge purchases cannot be made on behalf of others through your account. Payments are accepted via credit card or PayPal only. 3. Code of Conduct: Attendees must behave respectfully towards one another. This includes no harassment, physical intimidation, verbal abuse, or discriminatory behavior, and seeking explicit consent before any physical contact or taking photographs. Violations may result in warnings, removal, or a permanent ban. 4. Liability and Waiver: By attending, you acknowledge and accept the inherent risks associated with participation, including injury, emotional distress, or loss of property. You release and hold harmless FurFest, Panda Playhouse, its employees, volunteers, sponsors, and representatives from any claims, with the exception of gross negligence or intentional misconduct. 5. Media Consent: You grant FurFest permission to use photographs, videos, or audio recordings taken during the event for promotional purposes. If you do not wish to be photographed, notify the Organizer in advance and use the provided "no photo" stickers. 6. Intellectual Property: All materials associated with FurFest at the Grove, including logos, designs, and content, are the intellectual property of Panda Playhouse. Unauthorized reproduction or use is strictly prohibited. 7. Changes & Governing Law: The Organizer reserves the right to modify these T&C at any time. These T&C are governed by the laws of the Commonwealth of Pennsylvania.

SECTION 3: BADGE PURCHASE AGREEMENT & REFUND POLICY

The "No Refunds or Returns" Policy

At FurFest at the Grove, we are dedicated to delivering an exceptional experience. Due to the complexities of event planning and the financial impacts associated with cancellations, we have implemented a No Refunds or Returns Policy. This applies to:

Event Badges: All badge purchases are final. No refunds or exchanges will be permitted.
Hotel Reservations: All hotel bookings for the event are non-refundable and cannot be transferred to other attendees.
Merchandise: All event merchandise sales are final. No exchanges or returns will be accepted for any items purchased.

Alternative Options: If unforeseen circumstances (e.g., medical emergencies, family crises) prevent your attendance, we are open to discussing options for rescheduling or transferring your badge on a case-by-case basis at the discretion of FurFest staff. Please contact us to explore available options.

Purchase Agreement & Verification

Community Check (Vetting): You must pass your community check prior to purchasing a badge/hotel. For new portal accounts, allow up to 48 hours for this process.
Transfer and Forwarding: Badges are for the sole use of the purchaser. Badges cannot be transferred to any other individual or forwarded to any future event without organizer approval.
Event Cancellation: FurFest shall not be liable for performance failures occurring due to Acts of God, war, terrorist acts, government regulation, riots, disasters, pandemics, or strikes. If cancelled, attendees will receive a portion of the cost of their badge/hotel as a credit to their portal account.
Certification of Information: You certify that personal information and social media accounts provided are accurate and owned by you. We reserve the right to verify this information.
Government Issued Photo ID: You agree to provide a photocopy of your government-issued ID prior to and during the event to verify the accuracy of the information provided at the time of purchase. Your badge is not finalized until this verification process has been completed.

SECTION 4: HOTEL ROOM RESPONSIBILITIES (ROOM CAPTAINS)

1. Room Captain Responsibility: The individual designated as the Room Captain assumes full responsibility for any damages or losses incurred in their assigned hotel room during their stay. 2. Room Bookings: All room bookings and changes for the FurFest host hotel MUST be made through an account on the FurFest portal. Reservations made through other means (e.g., the hotel’s direct website, loyalty perks, or third-party platforms such as Expedia, Booking.com, etc.) will result in automatic cancellation. 3. Hold Charge: At check-in, a hold charge may be placed on the Room Captain's credit card as a security deposit. No room charges (e.g., meals) or incidental charges are permitted to be billed directly to the room. 4. Damage & Biohazard Fees: Upon checkout, the hotel will inspect the room. If damages are found, the Room Captain will receive an itemized bill. A $500 biohazard cleanup fee will be incurred for any unacceptable waste found in the room. Bills must be settled in full within 30 days. 5. Consequences of Non-Payment: Failure to settle the damage bill or hold charge will result in the Room Captain being banned from all future FurFest events and may prompt legal action. 6. Room Deputies & Transfers: Captains may delegate deputies to pick up keys, provided they register prior to the Captain. A Room Captain may transfer their room to another individual who becomes the new Captain and accepts all responsibilities.

SECTION 5: PRIVACY POLICY & MEDICAL INFORMATION

Information We Collect:

Contact Information (Name, email, phone).
Emergency Contact Information.
Medical Information (Voluntarily provided allergies or conditions).
Identification (Government ID for age verification).
Usage Information (IP address, browser type, cookies).

How We Use Your Information: To process your registration, provide updates, ensure safety and emergency response, and send marketing materials (with consent). Medical info is stored securely; HIPAA-compliant procedures are applied where relevant. Miss RinRin (medical liaison) may access medical info for safety/emergency care.

Disclosure & Retention: We may share information with service providers (payment processing) or if required by law. We retain personal information only as long as necessary. You have the right to access, correct, delete, or withdraw consent regarding your data by contacting PandaPlayhouse20@gmail.com.

SECTION 6: ACCESSIBILITY STATEMENT

We have adapted this site in accordance with the WCAG 2.1 guidelines and made the site accessible at the AA level. Our event arrangements include:

Accessible parking spaces close to entrances.
Accessible indoor/outdoor paths and restrooms.
Service animals are welcome (staff are trained to assist).
Audio assistance devices, sensory bags (noise-canceling headphones, fidget tools), and designated quiet areas for sensory overload.
Accessible seating during workshops and panels.

If you require specific accommodations, please contact our accessibility coordinator via the portal.

SECTION 7: FULL CODE OF CONDUCT

FurFest is an adult-only event held within Bushkill Park & Grove. Shared spaces may be used by other park guests, including minors. You must behave respectfully toward all guests.

Core Principles: Respect, Responsibility, Safety, Communication, Compliance.

Prohibited Behaviors

Harassment (verbal, physical, online), including insults, threats, intimidation, or stalking.
Sexual harassment and advances without explicit consent.
Discrimination based on protected traits.
Non-consensual photography or recording.
Intoxicated or dangerous behavior that endangers others.
Theft, vandalism, property damage.
Interfering with staff, first responders, or venue operations.

Fursuits, Costumes, and Attire

Public areas: Family-appropriate, non-sexual attire. No nudity or overly revealing clothing. No clothing representing hate groups.
Bondage gear: Allowed only in private rooms with closed doors.
Collars & Leashes: Collars are allowed. Leashes are not permitted in public areas except for service animals.
PDA: Keep public displays of affection appropriate for a mixed-age environment.

Consent & Boundaries

Obtain explicit, voluntary, and ongoing consent before any physical contact, photography, or recording.
Remember, "No" means "No." Silence or past consent does not equal current consent.

Photography and Recording

Always ask for permission before taking photos of anyone.
Commercial photography or videography requires written consent from FurFest in advance. Inform Bushkill Park about your intentions.
Respect requests to remove images from online platforms promptly.

Weapons, Props, and Peace-Bonding

No functioning projectile weapons are permitted at the event.
Prop weapons must receive prior approval from FurFest Security and must be peace-bonded (secured with zip-ties so they cannot fire or be used as a weapon).

SECTION 8: VENUE POLICIES (BUSHKILL PARK & HOTEL)

Park Rules

Dress Code: Closed-toed shoes are strongly recommended. Modest attire is expected. Shirts and shoes must be worn at all times.
Clean Air Policy: Smoking and vaporizing are only allowed in designated smoking areas where you do not see a "no smoking" sign.
Open Flames: Open flames, including BBQ grills, fireworks, or incendiary devices are strictly prohibited inside pavilions.

Alcohol & Substance Policy

No illegal drugs on event or hotel property.
No outside alcohol is permitted. All alcoholic beverages must be purchased from designated food trucks or vendors within the gates.
Medical Cannabis: Bushkill Park prohibits cannabis products anywhere on the property. If you require medical cannabis, you must use it off park and off hotel property in compliance with PA law.

Service Animals & Pets

Service Animals: Allowed in all areas. Must be leashed and under handler control. Staff may ask: (1) Is the animal required because of a disability? (2) What task does the animal perform? Attendees may be asked for documentation proving their status as service animals.
ESAs & Pets: Emotional support animals and pets follow the hotel pet policy and are generally not allowed in designated event indoor areas. Never leave pets unattended in vehicles.

Pavilion Rental Policies

Pavilion rentals cost $50 for 1-50 people, $75 for 51-75, $100 for 76-100, $150 for 101-150, $200 for 151-200, and $250 for 201+. Additional hours are $25.
Pavilions include two power outlets (bring heavy-duty extension cords).
Renters are responsible for cleanup and any damage caused.

SECTION 9: OPERATIONS, PARTICIPATION & EMERGENCIES

Participation Requirement (Community Contribution)

FurFest depends on shared effort. Each attendee registered for Saturday/Sunday is expected to contribute to shared tasks: bringing food, cleanup, setup, grilling, or bringing supplies. Do NOT show up to the potluck empty-handed.

Quiet Hours & Internet Access

Quiet Hours: Enforced from 11:00 PM to 8:00 AM at the hotel. Please be considerate of neighbors.
Internet Access: Must be used responsibly. Attempts to compromise hotel, park, or FurFest networks are prohibited.

Key-Hold Practice

If an attendee is impaired and poses a safety risk, the organizer may request temporary holding of their car keys only with the attendee’s consent (using the Key-Hold Consent Form). Keys are kept in a locked box and returned when safe or alternative transport is arranged.

Emergencies & First Aid

If a staffed First Aid tent is present at the park, use it. If unstaffed, go to Mom & Pop’s Café.
For life-threatening emergencies, call 911 immediately.
Lost Children: If you find a lost child, stay with them and escort them to Mom & Pop’s Cafe or any park staff immediately.

SECTION 10: POSITIVE PEER MENTORING (PPM) & DONATIONS

Optional Donations: Donations are welcomed to help cover event costs and support Positive Peer Mentoring (PPM). Your donations are entirely voluntary.

PPM Mission Statement & Mental Health Support: At Positive Peer Mentoring, our mission is to empower all individuals, regardless of income level, to prioritize their mental and emotional well-being. We provide comprehensive support, personalized guidance, and resources that foster personal growth and fulfillment. Our goal is to create a safe and inclusive environment where mental, physical, and emotional care is accessible to everyone, regardless of gender, diagnosis, or sexual orientation.

PPM offers valuable mental health resources, including free initial consultations. Attendees can opt in on the registration form to be contacted by PPM for assistance. All communications with PPM are confidential, and participation is voluntary.

SECTION 11: EVENT LIABILITY AGREEMENT

By attending FurFest, you acknowledge that certain inherent risks exist, such as allergic reactions, emotional distress, negative interactions, and physical injuries (e.g., slips, trips, falls).

You, for yourself, your heirs, and anyone representing you, release and forever discharge FurFest, Panda Playhouse, Bushkill Park and Grove, its staff, volunteers, representatives, and sponsors from all claims related to your participation, which includes claims based on negligence or breach of contract, excluding cases of gross negligence or intentional misconduct. You agree not to sue FurFest or its representatives for claims related to your participation. This agreement is governed by Pennsylvania law.

SECTION 12: INDEX OF APPENDICES & FORMS

(These templates are maintained by Organizers in the Operational Packet)

Appendix A: Full Registration Form Template (Includes Legal/Preferred Name, DOB, Emergency Contact, Medical/Allergies, Accommodations, Service Animal info, PPM Opt-in).
Appendix B: New Attendee Vetting Form & Script (15-Minute Telegram Video Call).
Appendix C: Waiver & Release of Liability.
Appendix D: Incident Report Form (Date, Location, Parties, Witnesses, Description, 911 Status, Actions Taken).
Appendix E: Key-Hold Consent Form (Attendee Consent to hold vehicle keys due to impairment).
Appendix F: Room Captain Agreement.
Appendix G: Vendor Application & Checklist (Insurance, Health Permits, Power Needs).
Appendix H: Volunteer Shift Report.
Appendix I: Media Consent / Opt-Out Form.
Appendix J: Sample Signage Copy.
Appendix K: Emergency One-Sheet (4x6 Card).
Appendix L: Incident Appeals Submission Template (Submit within 14 days to PandaPlayhouse).
Appendix M: Prop Declaration Form (Inspection and Peace-bonding agreement).
Appendix N: Records Retention & Access Log.
Appendix O: Sample Volunteer Roster.
Appendix P: Post-Event Debrief Template.
Appendix Q: Checklist: Vendor Load-In.
Appendix R: Accessibility Request Form.
Appendix S: Key Contacts.
Appendix T: Checklist: Day-Of Registration Materials.

Acknowledgment of Terms: By completing your badge purchase and/or registering for the event, you acknowledge that you have read, understood, and agree to comply with all rules, terms, and policies enclosed in this handbook.

FURFEST AT THE GROVE: MASTER APPENDICES BOOKLET

Operational Forms, Checklists, and Legal Templates To be printed and kept in the Organizer & Registration Binders.

APPENDIX A: FULL REGISTRATION FORM (MANUAL BACKUP)

Use this paper form if the digital portal goes down during on-site registration.

ATTENDEE INFORMATION Legal First Name: _______________________ Legal Last Name: _______________________ Preferred Name/Badge Name: _____________________________________________________ Email Address: _________________________________________________________________ Phone Number: () - Date of Birth (MM/DD/YYYY): //_____ Sex: [ ] Female [ ] Male [ ] Intersex [ ] Prefer not to say Preferred Gender/Pronouns: ___________________________________________________

EMERGENCY CONTACT Contact Name: _________________________ Phone Number: (_) - Relationship: _____________________ Attending FurFest with you? [ ] Yes [ ] No

MEDICAL & SAFETY INFORMATION

Allergies: __________________________________________________________________
Medical conditions we should be aware of: ___________________________________
Dietary restrictions: _______________________________________________________
Accessibility accommodations needed: ________________________________________
Bringing a Service Animal? [ ] Yes [ ] No (If yes, Animal Name: _______________)
Medications to list for EMTs (Optional): ____________________________________

EVENT PREFERENCES PPM Contact Consent (Opt-in for free mental health consult): [ ] Yes [ ] No Willing to participate in shared potluck/setup tasks? [ ] Yes [ ] No Media Consent: I consent to promotional photos/video. [ ] Yes [ ] No (Opt-Out)

SIGNATURE ACKNOWLEDGEMENT By signing, I certify this info is accurate, I am 18+, and I agree to the Code of Conduct and Liability Waiver. Signature: __________________________________________ Date: //2026

APPENDIX B: NEW ATTENDEE VETTING FORM & SCRIPT

Attendee Name: _____________________ Portal ID: _______ Date/Time: ________ Vetter Name: _______________________

THE 15-MINUTE SCRIPT & CHECKLIST [ ] 1. Introduce yourself. "Hi, I'm [Name] with Panda Playhouse. This is just a quick 15-minute chat to say hi and go over event basics!" [ ] 2. Verify Legal Name and DOB. (Must be 18+ for Sat/Sun attendance). [ ] 3. Verify Contact Email, Phone, and Emergency Contact on file. [ ] 4. Explain Event Scope: * "Friday is family night. Saturday/Sunday is 18+. Saturday After-Party is 21+." * "We have a strict Code of Conduct and zero-tolerance for harassment." [ ] 5. Ask: "Do you have any accessibility needs, medical conditions, or a service animal we should know about to help you have a good time?" [ ] 6. Confirm Media Preference: "Are you okay being in background promotional photos, or do you want a no-photo sticker?" [ ] 7. Ask about prior convention experience and see if they have any questions. [ ] 8. State next steps: "I'll mark you as approved in the portal. You can now log in and purchase your badge!"

VETTING OUTCOME: [ ] Approved [ ] Hold [ ] Declined Notes: _____________________________________________________________________

APPENDIX C: WAIVER & RELEASE OF LIABILITY

WAIVER AND RELEASE OF LIABILITY In consideration of being permitted to participate in FurFest at the Grove, I, the undersigned, acknowledge and agree as follows:

I understand participation involves inherent risks including but not limited to injury, illness, emotional distress, property damage, and other harms.
I represent that I am physically and mentally able to participate and have disclosed any relevant medical conditions to event organizers.
I hereby release, indemnify, and hold harmless FurFest, Panda Playhouse, Bushkill Park and Grove, Positive Peer Mentoring, their officers, agents, volunteers, employees, sponsors, and representatives from all claims, liabilities, damages, or causes of action, whether known or unknown, arising from my participation, except claims arising from gross negligence or willful misconduct by the Organizer.
I agree not to sue the Organizer for claims covered by this release.
I consent to emergency medical treatment if necessary and agree to be responsible for any costs incurred.
This Agreement shall be governed by the laws of the Commonwealth of Pennsylvania.

I HAVE READ THIS RELEASE AND UNDERSTAND ITS TERMS. BY SIGNING BELOW I ACKNOWLEDGE THAT I AM WAIVING CERTAIN LEGAL RIGHTS. Participant Name (Print): ________________________________________ Signature: ___________________________________ Date: //2026

APPENDIX D: INCIDENT REPORT FORM

Submit to Records/Incident Reporter within 24 hours. Date of Incident: //2026 Time: _______ AM/PM Location: [ ] Pavilion 4 [ ] Hotel [ ] Rink [ ] Park Grounds [ ] Other: _________ Reporter Name/Contact (Optional): ____________________________________________ Involved Parties (Names/Badge #s): ___________________________________________ Witnesses (Names/Contacts): ________________________________________________

DESCRIPTION OF INCIDENT (Be specific and objective):

IMMEDIATE ACTIONS TAKEN: Was 911/Police called? [ ] Yes [ ] No (If yes, time/agency): _______________ Photos/Evidence Attached? [ ] Yes [ ] No Staff Who Responded: ___________________________________________________________

OUTCOME: [ ] Warning Given [ ] Removed from Event [ ] Banned [ ] Escorted out by PD Staff Signature: _________________________________ Date: //2026

APPENDIX E: KEY-HOLD CONSENT FORM

Attendee Name: _____________________ Badge #: _______ Vehicle Make/Model: ___________________ License Plate: ______________ Reason for Hold: [ ] Intoxication [ ] Medical/Fatigue [ ] Other: __________

ATTENDEE CONSENT STATEMENT: I voluntarily consent to the temporary holding of my keys by FurFest staff to prevent unsafe driving. I authorize staff to retain my keys in a locked box until I am deemed fit to resume control or alternative transport is arranged. Attendee Signature: ______________________________ Date/Time: _______________

STAFF INTAKE: Staff Receiving Keys: __________________________ Storage Box #: __________ STAFF RETURN: Keys returned to owner. Staff Signature: ____________________ Time: _________

APPENDIX F: ROOM CAPTAIN AGREEMENT

Must be signed prior to hotel check-in. By agreeing to be a Room Captain for FurFest at the Grove, I acknowledge and accept:

I am the primary responsible person for my assigned hotel room(s).
I authorize the hotel to place a hold charge on my credit card at check-in as a security deposit.
I accept financial responsibility for any damages to the room, furnishings, or for unacceptable biohazard cleanup, including a $500 biohazard fee if applicable.
Any damages found will be billed to me. Payment must be made within 30 days; failure to pay will result in a ban from future events and further legal/hotel action.
My reservation MUST be booked through the FurFest portal. Direct hotel or third-party (Expedia) bookings will be cancelled. Room Captain Name: __________________________________ Signature: ___________________________________ Date: //2026

APPENDIX G: VENDOR APPLICATION & CHECKLIST (DAY-OF)

Vendor Name: _______________________ Booth #: _______ Check-In Time: _______ AM/PM

[ ] Vendor Pass Issued & Badge Checked [ ] Insurance Copy verified and on file (if required) [ ] Health Permit verified (Food Trucks only) [ ] Power Access assigned. Vendor brought heavy-duty extension cord? [ ] Y [ ] N [ ] Safety Briefing completed (emergency exits, load-out time). [ ] 18+ Goods Check (If selling adult items, they are hidden/ID required).

Vendor Signature Agreeing to Rules: ________________________ Date: //2026

APPENDIX H: VOLUNTEER SHIFT REPORT

Volunteer Name: ____________________ Role: ____________________ Shift Start: _______ AM/PM Shift End: _______ AM/PM Supervisor: _______________________

Tasks Completed: _______________________________________________________________ Incidents Observed (If any): ___________________________________________________ Supplies Needed/Low: ___________________________________________________________ Handover Notes for Next Shift: _________________________________________________ Volunteer Signature: ___________________________ Date: //2026

APPENDIX I: MEDIA CONSENT / OPT-OUT FORM

Attendee Name: _______________________ Badge #: _______ [ ] I DO CONSENT to FurFest using photos/videos of me for promotional purposes. [ ] I DO NOT CONSENT to promotional use (Opt-Out). Please issue me a No-Photo sticker. Signature: ___________________________________ Date: //2026

APPENDIX J: SAMPLE SIGNAGE COPY (TO PRINT)

(Print these in large, bold font and place in plastic sleeves)

"REGISTRATION & BADGE PICK-UP → PAVILION 4"
"📸 OFFICIAL PHOTO ZONE 📸 Please ask before photographing others!"
"NO-PHOTO STICKERS AVAILABLE AT REGISTRATION DESK"
"🛑 18+ AREA 🛑 Badge Required Beyond This Point"
"🛑 21+ AREA 🛑 Valid Photo ID Required For Entry and Alcohol Service"
"🤫 QUIET HOURS: 11:00 PM to 8:00 AM 🤫 Please respect the hotel guests!"
"NO OUTSIDE ALCOHOL PERMITTED. Please support our vendors!"
"🚭 SMOKING/VAPING ALLOWED IN DESIGNATED OUTDOOR AREAS ONLY 🚭"
"⛑️ FIRST AID: Please visit Mom & Pop's Cafe or the First Aid Tent"

APPENDIX K: EMERGENCY ONE-SHEET (PRINT ON 4x6 CARD)

FURFEST AT THE GROVE: EMERGENCY CHEAT SHEET

Registration / Help Desk: Pavilion 4
Life-Threatening Emergency: Call 911 immediately.
On-Site First Aid: Mom & Pop's Cafe
Nearest Hospital ER: [INSERT LOCAL EASTON/BETHLEHEM HOSPITAL NAME & ADDRESS]
Police Non-Emergency: [INSERT LOCAL PD DISPATCH NUMBER]
Event Director: Panda Playhouse (484) 253-6365 / Telegram @MissRinRin
Lost Child Protocol: Escort child to Mom & Pop's Cafe immediately.
Rally Point (Evacuation): [INSERT MAIN PARKING LOT / FRONT GATES]

APPENDIX L: INCIDENT APPEALS SUBMISSION TEMPLATE

Must be submitted via email to PandaPlayhouse20@gmail.com within 14 days. Appellant Name: _______________________ Badge #: _______ Date of Incident: //2026 Incident Report # (If known): _______ Grounds for Appeal (Be concise): _____________________________________________

Evidence Attached? [ ] Witness Statements [ ] Photos [ ] Videos Contact Email/Phone: _______________________________________________________

APPENDIX M: PROP DECLARATION FORM

Attendee Name: _______________________ Badge #: _______ Prop Description: ____________________________________________________________ Approximate Size/Weight: ___________________________________________________ Is it a projectile or functional mechanism? [ ] Yes (NOT PERMITTED) [ ] No Proposed Use: [ ] Static Display [ ] Parade [ ] General Cosplay I agree to peace-bonding (zip-tie) and random inspections by Security. Attendee Signature: __________________________ Date: //2026 Security Lead Approval Signature: __________________________

APPENDIX N: RECORDS RETENTION & ACCESS LOG

Document Type: [ ] Registration [ ] Vetting [ ] Incident [ ] Medical Date Created: //2026 Owner/Creator: _________________ Stored Location: [ ] Physical Binder [ ] Secure Digital Drive Retention Expiry Date: //2029 (3 Years) Access Granted To (Names/Roles): ___________________________________________

APPENDIX O: SAMPLE VOLUNTEER ROSTER

Name

Role / Station

Shift Start

Shift End

Radio Ch.

Registration Desk

Badge Checker

Fursuit Handler Pool

Vendor Lead Asst.

APPENDIX P: POST-EVENT DEBRIEF TEMPLATE

Event Dates: Sept 11-14, 2026 Estimated Attendance: _______ Vendors Present: _______ Major Incidents / Medical Calls: ___________________________________________ What went well? ____________________________________________________________ What needs improvement? ____________________________________________________ Action Items for 2027: _____________________________________________________

APPENDIX Q: CHECKLIST: VENDOR LOAD-IN

[ ] Vendor arrives at designated load-in time. [ ] Check-in with Vendor Lead at Main Gate. [ ] Verify local health permits and insurance (if applicable). [ ] Assign Booth # and direct to parking/unloading zone. [ ] Provide safety briefing (fire exits, no open flames). [ ] Confirm load-out procedure (after park rides close).

APPENDIX R: ACCESSIBILITY REQUEST FORM

Attendee Name: _______________________ Badge #: _______ Type of Accommodation Requested: [ ] Wheelchair/Mobility Access [ ] ASL/Captioning [ ] Sensory Bag/Quiet Space [ ] Dietary Needs [ ] Accessible Seating [ ] Other: ______________________ Details: ___________________________________________________________________ Organizer Response/Notes: __________________________________________________ Resolved By: __________________________ Date: //2026

APPENDIX S: KEY CONTACTS DIRECTORY

Keep this posted at the Registration Desk.

Event Director: Panda Playhouse | PandaPlayhouse20@gmail.com | (484) 253-6365 | Telegram: @MissRinRin
Medical Liaison: Miss RinRin (On-Site)
Bushkill Park Main Line: 1-610-258-6941
Hotel Front Desk (Bethlehem): [INSERT HOTEL PHONE]
Emergency Services: 911
Local Police Non-Emergency: [INSERT POLICE DISPATCH]

APPENDIX T: CHECKLIST: DAY-OF REGISTRATION MATERIALS

Tech & Data: [ ] Laptop/Tablet with charged battery & charger. [ ] Wi-Fi Hotspot (if park internet is weak). [ ] Printed Roster & Vetting Confirmation List (Backup). Supplies: [ ] Badges & Lanyards (Sorted alphabetically). [ ] Sharpies, Pens, and Highlighters. [ ] "No-Photo" Stickers. [ ] Cash Box and Donation Tracking Forms. Forms & Safety: [ ] Printed blank Registration Forms (Appendix A). [ ] Printed Liability Waivers (Appendix C). [ ] Incident Report Forms & Incident Binder (Appendix D). [ ] Basic First Aid Kit & Bottled Water for staff.